Staff Movements v2.6

Built 24 Jun 2026 04:32 BST

Canvas app — tracks staff joining and leaving the branch. Four tab views (All / Admin / IX / IM), per-duty Set Today buttons, and a leaver lifecycle workflow. Wraps the existing Staff Movements SharePoint list.

Before You Start

1. Add the one new column to the existing SharePoint list (see below).
2. Open Power Apps Studio → New blank canvas app (tablet landscape, 1366×768).
3. Add the data connection listed below.
4. Set App → OnStart using the code block below.
5. Create 4 blank screens, then paste each YAML in order.

Data Connection

Add this in the Data panel before pasting any YAML:

• SharePoint → connect to your SharePoint site → select Staff Movements

SharePoint List Changes

The existing Staff Movements list is used as-is. One new column must be added:

List: Staff Movements existing

App.OnStart

Paste into App → OnStart in Power Apps Studio. Do not put this inside any screen.

// Staff Movements — App.OnStart
// ─────────────────────────────────────────────────────────────
// TAB EMAIL MAPPINGS  (edit these three strings to reassign tabs)
//   IX    = Allan Hamilton   (allan.hamilton775@mod.gov.uk)
//   IM    = Dan Smith        (dan.smith391@mod.gov.uk)
//   Admin = Jackie Bishop    (jackie.bishop133@mod.gov.uk)
//   Anyone else falls through to "All" — the neutral, unprivileged view.
//   varTab only ever picks which "pending duties" column is highlighted on
//   the dashboard; it grants no extra access on its own. Real access control
//   is the SharePoint list permissions, locked to the three names above. But
//   an unrecognised user should never be silently handed the "Admin" tab by
//   default, so the fallback here is deliberately "All", not "Admin".
// ─────────────────────────────────────────────────────────────
Set(varMyEmail, Lower(User().Email));
Set(
    varTab,
    Switch(
        varMyEmail,
        "allan.hamilton775@mod.gov.uk", "IX",
        "dan.smith391@mod.gov.uk",      "IM",
        "jackie.bishop133@mod.gov.uk",  "Admin",
        "All"
    )
);
Set(varSelectedRecord, Blank());
Set(varShowEditPanel, false);
Set(varShowLeaverPanel, false);
Set(varErrEditTitle, false);
Set(varErrEditMovType, false);
Set(varErrAddTitle, false);
Set(varErrAddMovType, false);
ClearCollect(colMovements, 'Staff Movements (LTD)')

Screens

Create a new blank screen for each one, then paste in this order. Each screen imports as a complete unit.

Paste Order

1. Create 4 blank screens in Power Apps (they can be named anything — the YAML renames them on paste).
2. Click the first blank screen, open the three-dot menu, choose Paste YAML.
3. Repeat for each screen in order: Dashboard, Record, Add, Archive.
4. Set the startup screen to scrDashboard in App → StartScreen.

Issues

Found a problem or need a change? Report it in the issues tracker.